A cabinet RFQ, or request for quotation, tells a supplier which cabinets to price and which documents define them. It should connect cabinet IDs, quantities, drawings, materials, hardware and appliance interfaces. A room image and one total kitchen length leave too much for each bidder to interpret.
Copy the fields below into your project record. Use the first table for the package, then repeat the cabinet record for each distinct unit. The filled K-01 example shows how to request pricing while keeping decisions still needed before manufacture visible.
Identify the Package and Its Current Documents
Give all bidders the same issue. A revision is an identified version of a document; keep its issue date and status with it. Mark older files as superseded so a supplier does not price one layout while drawing another.
| Package field | Enter your project information |
|---|---|
| Project and destination | Project ID, country, city, use and delivery location |
| RFQ issue | RFQ reference, revision, issue date and requested response date |
| Scope | Rooms, kitchen types, quantities and delivery batches |
| Drawing register | File name, drawing number, revision, date and purpose for each file |
| Measurement basis | Units; finished wall and floor surfaces used as measurement references; verified and preliminary measurements |
| Supply boundary | Cabinets, panels, countertops, appliances, sinks, delivery, assembly and installation |
| Requirements and evidence | Project-specific material, performance or destination requirements, with the documents needed |
| Approvals and contacts | Technical coordinator, sample/drawing approver and person authorized to release production |
| Requested schedule | Dates needed at site; supplier to state drawing, sample, production and dispatch stages |
| Supplier response | Itemized prices, exceptions, alternatives, exclusions, delivery terms and quote validity |
A drawing register is the file list that tells the bidder which version to use. State which document controls the quotation if a drawing and schedule conflict. If you cannot resolve the conflict before issuing the RFQ, identify it as a question rather than letting bidders choose silently.
Reference pictures can show a door profile or color direction. Identify that limited purpose. They do not define concealed construction, a precise color match or an appliance opening.
Repeat This Technical Record for Each Cabinet ID
Use a unique cabinet ID on the schedule and drawings. A mirrored unit needs its own variant if its door, panel or service arrangement changes. Similar appearance does not make two units interchangeable.
| Cabinet field | Information to record |
|---|---|
| Identity and quantity | Cabinet ID, kitchen type, quantity per type, number of kitchens and total |
| Geometry | Width × depth × height; measurement points; whether legs, fronts or countertop are included |
| Construction | Framed or frameless; joints, back arrangement and drawing details |
| Components | Separate box, back, shelf, drawer and front materials, thicknesses and edges |
| Finish | Surface, color, sheen, grain direction, visible faces and sample references |
| Hardware | Full model/variant, mounting parts, door arrangement, runner length and required functions |
| Interior | Shelves, drawers, bins or pull-outs; usable-space and movement requirements |
| Adjoining pieces | End panels, fillers, toe-kick covers, handles and which are separate schedule items |
| Interfaces | Appliance/sink IDs, document versions, openings, services and countertop support responsibility |
| Open items | Missing input, pricing assumption, action owner and stage when it must be closed |
The Cabinet Material Schedule helps separate components. A brand name alone is insufficient for hardware: a hinge and mounting plate must suit the actual door and cabinet arrangement.
Ask suppliers to identify proposed fittings when the model has not been selected. If you allow alternatives, require a separate option showing what changes. “Equivalent hardware included” does not tell the reviewer what will be delivered.
Filled Example: K-01 Sink Cabinet
Everything in this project record is illustrative. It is not a George product, price or production drawing. Assume kitchen type K-A has eight cabinet units in each of 12 apartments. K-01 is one of those eight units.
The example deliberately retains unresolved selections. It is complete enough to show the RFQ's information structure, while its status remains budget pricing only.
| Field | Illustrative K-01 entry |
|---|---|
| Identity | K-01, sink base, kitchen type K-A; one per kitchen |
| Quantity | 1 × 12 kitchens = 12 K-01 units; included within the 96 total cabinets |
| Documents | CAB-KA-01 plan and CAB-KA-02 elevation, both Rev B; illustrative issue dated October 28, 2026 |
| Size for pricing | External box 800 W × 560 D × 720 H mm; front, supports/legs and countertop excluded from these dimensions |
| Box and back | Proposed plywood box, 18 mm sides; 9 mm back. Supplier to identify grades, other panels, joints, back fixing and edge treatment |
| Fronts | Two proposed 18 mm medium-density fiberboard (MDF) doors; painted finish. Color, sheen, backs and edges to be agreed under sample FIN-01 |
| Hardware | Supplier to propose hinge model, mounting plate, count and fixing arrangement; no model approved |
| Interior | Sink base without drawers; provide a section drawing showing how plumbing and any storage fittings fit below the sink |
| Ends and fillers | Separate items EP-01 and F-01 on the schedule; finish to match FIN-01 where visible |
| Sink and countertop | Sink S-01 not selected; countertop fabricated locally; local fabricator to coordinate opening and support details |
| Adjacent appliance | AP-01 dishwasher opening next to K-01; recorded separately, not counted as a cabinet |
| Open item and owner | Coordinator to supply sink and appliance documents; designer and installer to resolve fit before production approval |
The example's 800 mm cabinet width is an external dimension. It does not establish that a particular sink fits between the sides, around the hinges or above the plumbing. Selecting S-01 can change the cabinet detail even if its outside width stays the same.
EP-01 and F-01 identify finishing pieces, not extra complete cabinets. State their dimensions, quantities and locations in their own rows. This keeps the example's 12 × 8 = 96 cabinet units separate from panels, openings and package counts.
Attach an Appliance Interface Record
Create a separate record for each appliance. Include the exact model and market, installation document/version, required opening, ventilation, service connections, door movement and the party responsible for review.
For example, an AP-01 planning record could identify Bosch U.S. SHP78CM5N, specification sheet 20595211, revision 9/26. Its summary cutout width is 24 inches. Retain that original inch value when coordinating a metric drawing; do not rewrite it as a generic 600 mm opening.
That record still needs the applicable installation instructions and an approved fit review before manufacture. This is a document-identity example, not a recommendation to select that model or a claim that George supplies it.
If AP-01 is undecided instead, record the intended appliance type, the assumed space used for budget pricing and who will select the model. Ask the supplier to identify which cabinets or panels may change. Leave the affected production details on hold rather than calling the whole interface approved.
Reconcile Quantities and Revisions Before Sending
Count each cabinet by kitchen type, then multiply by the number of that type. Keep left/right variants and room exceptions separate.
In the hypothetical K-A package, eight unit IDs each used once per kitchen produce 96 cabinets across 12 kitchens. A dishwasher opening is not another unit. Loose doors, panels, fittings and spare parts need their own counts without being added to the complete-cabinet total.
Before sending a revised issue:
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List the documents replaced and the cabinet IDs affected.
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Recheck dimensions, materials, hardware and quantities for those IDs.
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Ask each bidder to acknowledge the new revision and replace the affected prices.
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Keep proposed alternatives separate from the common requirement.
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Identify unresolved decisions and their effect on pricing or production.
A revised finish can affect several panels as well as the doors. A revised appliance can affect the adjacent cabinet and service opening. A change list makes those consequences reviewable.
Require a Reply That Exposes Missing Information
Ask the supplier to answer against each cabinet ID and return an exception list. Ask the supplier to state whether its offer meets each requirement, proposes an alternative or leaves it unresolved.
| Supplier reply | Follow-up that makes the offer reviewable |
|---|---|
| “Hardware included” | Identify model, mounting parts, quantity and cabinets covered |
| “As per drawing” | Name drawing revision and list any assumed or conflicting dimensions |
| “Countertop excluded” | Identify who supplies it and whether cabinet support/coordination is included |
| “Price subject to confirmation” | State the missing input, affected items and what must happen before a firm price |
| A changed cabinet size | Return the dimensional change and affected interfaces for review, with price effect |
For example:
Please revise K-01 against CAB-KA-01 and CAB-KA-02, Rev B. Identify the proposed panel grades and hinge arrangement. Price EP-01 and F-01 separately, and list the sink/appliance information still needed before production drawings can be approved.
The Quote Comparison Worksheet handles the next task: comparing returned offers, currencies and costs. This RFQ template defines what bidders are being asked to price. Neither a completed RFQ nor a supplier response is production authorization; use the Cabinet Approval and Quality Checklist for that stage.
For the wider ordering sequence, use the Cabinet Procurement Guide.
Send the Information You Have
Review Cabinetry and Wardrobe, then Discuss Your Cabinet Package with the current layout or schedule, quantities, appliance interfaces, destination and required dates.
If some selections are open, include them with their pricing assumptions and action owners. A clear preliminary request is more useful than a finished-looking schedule that hides what remains undecided.
